Description:

Title: Manager, Payroll/HRIS Classification: Exempt Reports To: Vice President / Human Resources Job Description Position Summary: The HRIS/Payroll Manager is responsible for managing and overseeing the corporation’s human resource information / payroll system, as well as oversee and supervise the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Will work closely with other supporting departments and vendors to ensure that the payroll/HR data is captured accurately, and integrity is maintained. Essential Duties and Responsibilities: • Oversee department functions of the payroll / human resource information management systems. • Provide support for payroll/ HRIS including, but not limited to, researching, and resolving HRIS problems, unexpected results, or process flaws; perform scheduled activities; recommend solutions or alternate methods to meet requirements. • Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools; develop and administer standard reports, i.e. …… • Help maintain data integrity in systems by running queries and analyzing data. • Manage and design the mapping of all HRIS tables to ensure accurate data capture that promotes prudent compliance and enables comprehensive reporting. • Ensure proper HRIS data entry functions are available (job codes/supervisory authorities). • Ensure accurate documentation process manuals are designed and updated for all HRIS processes. • Initiates and participates in business process improvement activities as it relates to the area of payroll, taking responsibility for making and implementing efficiency-enhancing recommendations, such as automation of payroll processing functions and identifying system improvements. • Develop user friendly procedures, guidelines, and documentation. • Train staff and new system users on new processes/functionality. • Assist in the review, testing and implementation of HRMS system upgrades or patches. • Collaborate with IT staff to coordinate application of upgrade or fix. • Collaborate with other HRMS users (Payroll, Accounting, Projects, etc.) to ensure integrity of the HRIS. • Advise management on organizational policy matters related to the HRIS. • Maintain a thorough understanding of employment regulations, industry trends, current practices, new developments, applicable laws, and employment legislation pertaining to all personnel matters, and various federal requirements. • Makes herself/himself available for staff questions, taking the time to ensure that issues are resolved to the team member’s satisfaction. • Completes and/or ensures annual performance appraisals on staff are completed in a timely manner, providing both positive and constructive feedback to promote an atmosphere of learning and growth. • Creates a teamwork environment for team members to interact and ask questions to maintain low levels of turnover and high levels of employee satisfaction. • Ensures Payroll Supervisor is supported to achieve department goals, including understanding workloads, overtime requirements and staffing levels to ensure the proper match of headcount to volume. • Supervises Auditors; Facilitates audits by providing records and documentation to auditors. • Participates in interviews of new recruits for open positions in payroll. • Performs other duties as assigned. Knowledge and Skills: • Must have excellent communication skills both verbal and written • Full knowledge of all payroll concepts and principles • Strong understanding of payroll and HR processes and data. • Strong understanding of HRMS database design, structure, functions and processes, and experience with database tools. • Thorough knowledge of MS Excel, Word and PowerPoint and report writing applications. • Effective organizational and interpersonal skills including written and verbal communication skills. • Previous exposure to project-related activities through active participation in system-related projects. • Must be able to effectively train others. • Must be able to use logic and reasoning to identify strengths and weaknesses of alternative solutions and provide conclusions or approaches to the job. • Must be able to interpret complex documents and formulate an opinion. • Must understand and utilize sound customer service skills to exceed internal and external customer expectations

Requirements:

Required Experience and Education: • Bachelor’s degree • Prior experience in payroll, in a supervisor capacity • Minimum three (3) years of HRIS implementation and administration in an exempt level position • One to two years of database/project management experience. • Systems implementation experience.

Additional Info:

Position Type/Expected Hours of Work: Monday – Friday 8am – 5pm This is an exempt level position; schedule would be based on business necessity and coordinated through the reporting supervisor. • Facilitates audits by providing records and documentation to auditors. • Performs other duties as assigned. This job description is not intended to be all-inclusive and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives. California Consumer Privacy Act (“CCPA”) Notice to Applicants This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us. For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA. “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA. Information We Collect about Applicants We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired. • Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship. • Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status. • Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired. • Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them). • Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application. • Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained. • Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like. Purposes for Collection of Your Personal Information We use the above categories of personal information for the following business purpose(s): • To make recruitment and employment decisions, including assessing your application and qualifications for employment with us. • To conduct and verify background checks (where applicable). • If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration • For security purposes. • To obtain and/or maintain insurance policies and coverage. • To comply with applicable federal, state, and local laws and regulations. • To manage workers’ compensation claims and conduct workplace investigations. Third-Party Collection of Personal Information The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions. Additional CCPA Disclosures At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws. Further, nothing in this notice restricts Vallarta’s rights or ability to: • Comply with applicable federal, state, and local laws and regulations. • Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities. • Exercise its legal rights and defend claims. • Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation. • Detect and respond to unauthorized activity and security incidents. • Protect against and report potential illegal activity and/or fraud; or • Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party. Contact Us For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.