Description:

Title: Human Resource Supervisor Classification: Exempt Reports to: Human Resource Director JOB DESCRIPTION Position Summary: The HR Supervisor primary role is to manage, coach and develop Store HR/Safety Compliance Specialist within assigned districts. Supports the Director of Human Resources in all aspects of HR, including, but not limited to, developing, implementing and evaluating ongoing HR policies, programs, functions and activities to ensure compliance with applicable laws and regulations. Essential Job Functions, Duties, and Responsibilities: HR Leadership: • Responsible for HR compliance activities, requires thorough knowledge of HR policies and procedures as well as federal and state laws • Responsible for ensuring that human resources functions, including recording keeping, talent acquisition, promotions, terminations, etc. are all conducted in accordance with Company procedures and applicable legal requirements • Leads the HR function for a district, provides functional HR expertise, plans and executes on key projects • Directly manages, within assigned district, a team of Store HR/Safety Compliance Specialist • Responsible for leveraging best practices and creating a culture of collaboration between Store HR/Safety Compliance Specialist and Store Director within assigned district • Assist in the alignment of HR process and programs • Supervise, mentor, and develops Store Human Resource/Safety Compliance Specialist on soft skills sets, employment law, and company policies • Provides guidance to Store Directors, Supervisor and management on team member relations issues Administration: • Performs administrative activities as needed • Keeps up to date on industry trends and employment laws • Engages with HR team in the implementation of all programs to support and ensure maximum results • Serve as a liaison between team members and management • Ensure Standard Operating Procedures are created, current, and followed for all HR tasks • Assist with policy creation, updates, and distribution • Audits Corporate and Store HR reports such as sick pay, hiring needs, monthly HR training attendance, prescreen stats, newly promoted compliance attendance, and quarterly sexual harassment attendance for accuracy • Recommends new systems or applications to help improve efficiency of department and services performed • Confirm I-9’s and other required documents are properly completed • Follow up on assigned responsibilities to Store HR/Safety Compliance Specialist to include hiring needs, first five surveys, weekly HR/SD recap, I-9 compliance, etc. • Reviews and approves timecards for all store HR/Safety Compliance Specialist; enters miss punches, vacation, or sick • Creates and updates training topics PowerPoint presentations and delivers to Store HR. • Attend meetings related to store personnel or policy. E.g. suitable seating, new store meetings, new program roll outs, etc. • Assist with new implementation programs to include planning, program administration, testing, and rollout design. E.g. Snag, LPMS, Quarterly Sexual Harassment, etc. • In the absence of an HR Supervisor, will assist in covering other districts Recruiting: • Prepares and re-writes store and corporate job descriptions as necessary • Ensures compliance and follow through of Applicant Tracking System with HR/Safety Compliance Specialist • Assist in implementing talent acquisition strategies, with respect to recruitment, interviewing skills, and candidate selection • Assist with recruitment strategies for open positions for store personnel and Store HR/Safety Compliance Specialist • Creates job post for store and human resource department needs • Assist with interviews, vetting process, job offers, and onboarding • Interacts with community and state employment agencies for recruitment • Coordinates and leads recruitment events for new store openings and existing locations • Work collaboratively with other business partners on company recruitment initiatives Benefits: • Ensure Store HR/Safety Compliance Specialist are assisting team members with benefit issues, enrollments and changes • Ensure Store HR/Safety Compliance Specialist follow corporate strategies related to open enrollment Training: • Design and implement training programs/materials as approved by company for team members, store HR/Safety Compliance Specialist and operations • Assist with the continuous development of Store HR/Safety Compliance Specialist, and Operations to ensure high team member satisfaction • Coordinating trainings and monitor training completion • Participates/conducts weekly conference calls, quarterly district HR meetings or other meetings, such as seminars, and quarterly sexual harassment prevention Performance Reviews & Disciplinary Action: • Write and conduct performance reviews for Store HR/Safety Compliance Specialist • Mentors and assist with creating disciplinary actions Employee Relations: • Reviews open investigations within assigned district and follows up on pending items with Store HR/Safety Compliance Specialist • Analyzes relevant policies violations in investigation and recommends to Director, H.R. disposition of investigation • Analyzes rehires request and employee performance log and provides recommendation to Director, H.R. • Supports, coaches and provides resolution to operations, store management or Store H.R./Safety Compliance Specialist on employee relations issues in accordance to employment laws and company policies and procedures • Assess employee engagement and retention • Actively works to identify, analyze, and improve any problematic trends • Reviews concerns with District Manager to collaborate on improvement • Store Visits; meets with HR and Store Director to identify turnover and personnel issues Other: • Develops and maintains affirmative action program; files EEO-1 annually; maintains other records, reports and logs to conform to EEO regulations • Upon approval of new policies, or revised policies, prepares notification for team member communication • Assist with promotional announcements • Travel required • Special projects, when necessary • Other duties as assigned Knowledge and Skills: • Believes and is exemplary of Vallarta Core Values • Working knowledge of HR concepts and federal, state, and local employment laws • Ability to maintain a high level of confidentiality and ethics • Ability to effectively manage multiple tasks, priorities, and deadlines and easily adapt to changing situations in a fast-paced environment • Analytical and problem-solving skills • Ability to work both independently and as a team • Excellent verbal and written communication skills with the ability to interact effectively with individuals at all levels, both internally and externally to the organization • High level of professionalism • Demonstrates high energy and desire to succeed • Ability to read and interpret documents, such as federal and state laws, company policies, and procedures manuals • Understand of English and Spanish language; read, write, and speak • Working Knowledge of Microsoft Office; outlook, word, excel, and PowerPoint • Knowledge of HR-related systems i.e. Kronos, HRMS, and ATS preferred

Requirements:

Required Education and Experience: • Bachelor’s Degree preferred • 3-5 years of HR generalist experience • Previous supervisory experience desired Physical Demands Will be required to spend long hours sitting and using office equipment and computers. Some travel and overnight stays from time to time. May also have to do some light lifting of supplies and materials from time to time.

Additional Info:

California Consumer Privacy Act (“CCPA”) Notice to Applicants This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us. For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA. “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA. Information We Collect about Applicants We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired. • Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship. • Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status. • Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired. • Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them). • Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application. • Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained. • Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like. Purposes for Collection of Your Personal Information We use the above categories of personal information for the following business purpose(s): • To make recruitment and employment decisions, including assessing your application and qualifications for employment with us. • To conduct and verify background checks (where applicable). • If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration • For security purposes. • To obtain and/or maintain insurance policies and coverage. • To comply with applicable federal, state, and local laws and regulations. • To manage workers’ compensation claims and conduct workplace investigations. Third-Party Collection of Personal Information The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions. Additional CCPA Disclosures At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws. Further, nothing in this notice restricts Vallarta’s rights or ability to: • Comply with applicable federal, state, and local laws and regulations. • Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities. • Exercise its legal rights and defend claims. • Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation. • Detect and respond to unauthorized activity and security incidents. • Protect against and report potential illegal activity and/or fraud; or • Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party. Contact Us For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.