Description:

Title: Executive Administrative Assistant | Asset Protection & Security Classification: Non-exempt Reports To: Vice President | Asset Protection and Security Job Description Position Overview Primary resource within Vallarta’s Asset Protection and Security for the development and management of departmental policies and processes, SOP’s, job descriptions, training manuals, methods documentation, job aids, etc. Supports various projects, as assigned, from planning through delivery. Liaises between project members, cross functional teams, external vendors, and other stakeholders to ensure deliverables, requirements, schedules, cost, and meeting plans are communicated. General Duties and Responsibilities: • Support Security/AP projects; development, updating, efficient completion of projects, updating managers, and executives, conducting research and analysis, delivering projects, etc. • Utilizes appropriate tools to plan project timeliness, tasks, milestones, and deadlines. • Prepares agendas, meeting notes and project summaries. • Monitors tasks completion status to identify at risk project tasks and to develop mitigation plans • Develop, implement, and manage asset protection/security policies and processes for Vallarta • Prepare and write training materials, manuals, brochures, and other technical literature related to departmental objectives and initiatives including production from the Asset Protection/Security Team • Oversee the preparation of illustrations, photographs, diagrams, and charts that will be used within the documentation process • Develop quality control for store level processes and standards material and associated documentation inclusive but not limited to version control and management of periodic reviews archived materials • Build a close partnership with Store Directors, Supervisors and Executives • Communicates with the Director of Asset Protection and Security and Function Managers to address safety trends at stores and corporate locations • Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings • Provides historical reference by creating, developing, and utilizing systems for filing and retrieval, recording discussions for meetings • Assists in the planning and execution of an evacuation drill with the Fire Department and the Police Department • Manages and administers the Crisis Notification, including training team members • Data Reporting Management – creating reports to represent several fields as needed. • Labor Budget and Expense Preparation – assisting in the preparation of departmental budgets and expenses by creating, maintaining, and updating spreadsheets. Must be fully knowledgeable of Asset Protection and Security budgets to assist in keeping labor expenses monitored monthly, quarterly, and yearly.

Requirements:

Requirements: • High confidentiality; must collaborate effectively with managers, as well as HR, Asset Protection/Security, IT, and Legal. • Experience in creating and developing strategic Asset Protection & Security policies and providing outcomes through your team. • Writing/communication style to target store level team members. • Strong written and verbal communication skills. • Bilingual Spanish (fluent: read, write, and speak). • Excellent people skills and able to influence others. • Strong organizational skills. • Advance to Expert Microsoft Word, Excel, Power Point and Office, adobe creative cloud. • Type minimum 45 WPM. • Commute to stores, as needed, to manage projects, written policies, and procedures. • Flexibility in schedule to work extended hours, nights, overnights, including some weekends, to complete the job. Required Education and Experience: • Bachelor's degree, or equivalent experience. • Two years related experience. • Ability to write reports, business correspondence, and procedure manuals. • Bilingual Spanish (fluent: read, write, and speak). • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Position Type/Expected Hours of Work • This is a non-exempt level position • Commute to stores, as needed, to manage projects, written policies, and procedures • Flexibility in schedule to work extended hours, nights, overnights, including some weekends, to complete the job This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives

Additional Info:

Requirements: • High confidentiality; must collaborate effectively with managers, as well as HR, Asset Protection/Security, IT, and Legal. • Experience in creating and developing strategic Asset Protection & Security policies and providing outcomes through your team. • Writing/communication style to target store level team members. • Strong written and verbal communication skills. • Bilingual Spanish (fluent: read, write, and speak). • Excellent people skills and able to influence others. • Strong organizational skills. • Advance to Expert Microsoft Word, Excel, Power Point and Office, adobe creative cloud. • Type minimum 45 WPM. • Commute to stores, as needed, to manage projects, written policies, and procedures. • Flexibility in schedule to work extended hours, nights, overnights, including some weekends, to complete the job. Required Education and Experience: • Bachelor's degree, or equivalent experience. • Two years related experience. • Ability to write reports, business correspondence, and procedure manuals. • Bilingual Spanish (fluent: read, write, and speak). • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Position Type/Expected Hours of Work • This is a non-exempt level position • Commute to stores, as needed, to manage projects, written policies, and procedures • Flexibility in schedule to work extended hours, nights, overnights, including some weekends, to complete the job This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives