Description:

Title: Risk Management Support Clerk Classification: Non-Exempt Supervisor’s Title: Director, Risk Management Reports to: Risk Management Managers (GL and WC) Job Description Position Overview The Risk Management Support Clerk is responsible for ensuring the smooth operation of the office and administrative support functions, as well as providing general administrative support to the Risk Management Director, RM GL Manager and ER GL WC Supervisor in all the different areas of officer administration. Risk Management Support Clerk provides high quality and timely support to the Risk Management Department in areas determined by the Director of Risk Management with the goal of providing Administrative necessary assistance in all areas of Risk Management. General Duties and Responsibilities • Responsible for organizational functions and general clerical support: including arranging, and following up on department phone calls, maintaining meeting schedules, copying, faxing, filing and creating new files for all areas of responsibility within RM • Responsibility for development & implementation of efficient office process and systems • Track and help manage Risk Management Department calendar, assist with meeting set up, and other duties as assigned • Responsible for administration of stores safety supplies program o Ordering supplies as necessary o Fulfillment of safety supplies orders for stores as needed o Maintaining running inventory of safety suppl o Producing invoices for allocation of expense to respective stores o Generate Exceptions Reports for employees missing training o Follow up on Exceptions Reports to ensure employee receives training and keep DMs informed o Keeping track (spreadsheet) of safety supplies expenditure • Assist with Risk Management communications (meeting agendas, mailings, meeting support) • Responsible for incoming and outgoing mail, shipping and receiving • Responsible for maintaining and producing ad-hoc reporting for GL and WC • Communicate with designated parties on claim related parties as assigned and directed by Management • Interact with TPA as required and directed/guided • Support administration of Fleet Safety Program • Support administration of Fleet Maintenance Program • Support administration of Sweep Sheet Program • Assist Administration of DMV program • Other responsibilities as assigned by management (WC & GL) Knowledge and Skills • Able to multi-task a must. • Proactive, helpful, professional, can-do attitude • Flexibility to adjust to very dynamic work environment • Good reading, writing and listening skills • Outstanding follow-up skills - able to take on a project from beginning to end. • Neat, organized, able to work independently and interdependently, welcoming to internal customers (stores) • Computer literate including spreadsheets, word processing, e-mail, web • Able to adjust work schedule as operational needed with Risk Management. Required Education and Experience • High School diploma or equivalent work experience • 2 years minimum administrative experience Physical Demands • Some travel • Combination of working within the stores and corporate office Position Type/Expected Hours of Work This is a Non-Exempt Level Position; Monday – Friday, 7:30am-4:30pm; schedule would be based on business necessity and coordinated through the reporting supervisor.

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Additional Info:

California Consumer Privacy Act (“CCPA”) Notice to Applicants This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us. For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA. “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA. Information We Collect about Applicants We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired. • Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship. • Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status. • Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired. • Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them). • Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application. • Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained. • Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like. Purposes for Collection of Your Personal Information We use the above categories of personal information for the following business purpose(s): • To make recruitment and employment decisions, including assessing your application and qualifications for employment with us. • To conduct and verify background checks (where applicable). • If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration • For security purposes. • To obtain and/or maintain insurance policies and coverage. • To comply with applicable federal, state, and local laws and regulations. • To manage workers’ compensation claims and conduct workplace investigations. Third-Party Collection of Personal Information The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions. Additional CCPA Disclosures At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws. Further, nothing in this notice restricts Vallarta’s rights or ability to: • Comply with applicable federal, state, and local laws and regulations. • Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities. • Exercise its legal rights and defend claims. • Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation. • Detect and respond to unauthorized activity and security incidents. • Protect against and report potential illegal activity and/or fraud; or • Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party. Contact Us For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.