Description:

Title: Office Manager | Asset Protection & Security Classification: Exempt Reports To: Director | Asset Protection and Security Job Description Position Overview: The Office Manager is responsible for all administrative duties that support the Asset Protection and Security teams in achieving company goals. Additionally, the Office Manager will assist the AP Director with project delivery support including technical writing, presentation set, and other projects as needed. The Office Manager is also responsible for the development, training, and performance management of a corporate administrative team that includes an Administrator, Coordinator, and Support Clerks who will directly report to the Office Manager. Essential Responsibilities: • Review all department operation reports prior to submitting for approval to the Director of Asset Protection & Security and VP of Asset Protection & Security and/or other departments. • Supports department by maintaining filing systems (digital and paper) and assigning and monitoring clerical functions within the department. • Will ensure high office staff performance through coaching, counseling, and discipline, while also meticulously planning, monitoring, and appraising job results in line with company standards. • Receives, reviews, and approves or gets approvals for all department invoices, including managing third-party vendors scheduling services, placing orders, and paying for services rendered. • Maintains key and lock control system programs for all stores. • Oversee the maintenance of the Burglar Alarm Control program, making sure that service and invoices are followed up within business needs. • Coordinates communication between other company departments and Asset Protection & Security. • Work in collaboration with the Director of AP and Security and team members; and diligently follow up on tasks assigned to the Office Manager’s direct reports. • Responsible for making sure all department operational communications are distributed to management for awareness in a timely manner. • Determine the clearest and most effective way to produce high-quality documentation and presentations for intended audiences. • Maintain project plans by capturing task updates such as progress and completion dates, updating resources, or performing other directed updates. • Run department programs and small projects independently with minor oversight, once organizational knowledge and skills are established. • Experience in creating and developing strategic policies and providing outcomes. Knowledge, Skills, and Abilities: • High confidentiality; must collaborate effectively with managers, as well as HR, Asset Protection/Security, IT, Legal, Operations, and Executives. • Excellent leadership, time management, and organizational skills. • Outstanding communication abilities including in person, in writing, over the phone, and virtual communications. • Fostering a culture of safety and security, we stand ready to respond to crises, maintain a strong safety environment, and plan crowd management to support our guests and team members. • Skills in interviewing, selecting, and talent management of hourly team members. • Writing/communication style to target corporate and store-level team members. • Strong written and verbal communication skills • Bilingual Spanish (fluent: read, write, and speak) • Excellent people skills and ability to influence others. • Previous success in office management • Consciously develop a culture of work that is compatible with Vallarta's core values. • Strong organizational skills • Proficient level in Microsoft Word, Excel, PowerPoint, SharePoint, Teams, and Outlook • Technology savvy with an advanced to expert level understanding of current relevant workplace technology and the ability to adapt to changing and innovative technology products and features. • Type minimum 45 WPM • Flexibility in schedule to work extended hours, including some Saturdays, to complete the job. Required Education and Experience: • Bachelor’s degree preferred, or equivalent combination of education, training, and experience. • Two plus years of management experience. • Previous technical writing experience is highly desired. • Understanding of the English language; read, write, and speak. • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Physical Demands Will be required to spend long hours sitting and using office equipment and computers. Some travel and overnight stays from time to time. May also have to do some light lifting of supplies and materials from time to time. Manage several requests and situations at one time or simultaneously (multitask). Position Type/Expected Hours of Work This is a full-time exempt-level position; the schedule would be based on business necessity. Will be required to spend long hours sitting and using office equipment and computers. Monday to Friday (available to a flexible schedule based on needs). Commute to stores, as needed, to develop written policies and procedures. Flexibility in schedule to work extended hours, including some Saturdays, to complete the job. This job description is not intended to be all-inclusive, and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives.

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Additional Info:

California Consumer Privacy Act (“CCPA”) Notice to Applicants This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us. For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA. “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA. Information We Collect about Applicants We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired. • Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship. • Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status. • Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired. • Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them). • Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application. • Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained. • Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like. Purposes for Collection of Your Personal Information We use the above categories of personal information for the following business purpose(s): • To make recruitment and employment decisions, including assessing your application and qualifications for employment with us. • To conduct and verify background checks (where applicable). • If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration • For security purposes. • To obtain and/or maintain insurance policies and coverage. • To comply with applicable federal, state, and local laws and regulations. • To manage workers’ compensation claims and conduct workplace investigations. Third-Party Collection of Personal Information The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions. Additional CCPA Disclosures At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws. Further, nothing in this notice restricts Vallarta’s rights or ability to: • Comply with applicable federal, state, and local laws and regulations. • Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities. • Exercise its legal rights and defend claims. • Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation. • Detect and respond to unauthorized activity and security incidents. • Protect against and report potential illegal activity and/or fraud; or • Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party. Contact Us For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.