Description:

Title: Purchasing Support Clerk Classification: Exempt Reports To: RPI Office Manager Job Description Position Summary: A Purchasing Support Clerk is typically responsible for taking orders from customers and processes them. At RPI, customers are the Stores and the system that is used for managing store orders and purchase orders are Power Enterprise (PE). The Customer Service clerk at RPI manages the flow of Store orders from the moment they are imported into PE and returned from Power Warehouse (PW) after fulfillment is completed. Both PE and PW are on iSeries operation system. The clerk performs two main customer service functions on iSeries system: 1. By file transmission: Store orders are entered on their BRData Host system and exported to iSeries server for PE to pick up. 2. By data entry: Customer Service clerk manually inputs the orders. Procurement clerk is to make sure all orders are received and fulfilled in a timely manner. The procurement clerk is also responsible for maintaining the Pricing and Items master files for Procurement department on PE, and on BRData. The customer service clerk has access to multi systems at Vallarta. Essential Duties and Responsibilities: • Customer Service functions • Review stores’ orders. Verify that all orders for AM and PM have been imported • Notify Buyers when all orders (of either AM or PM) have been submitted so they can start the smoothing process • Once smoothing is completed, release orders to Power Transportation Optimizer (PTO) • Work with the Router at the warehouse (PW) to ensure all orders are received and routed • Pick up the routed orders from PTO (use upload function) • Select orders for pick tickets so they can be sent to PW • Handle add-on’s: able to communicate with PW Shipping personnel • Process credits, overages and pick-ups • Handle one-day ad reserves, pre-ad, floral and reports • Do cost maintenance • Distributions • Power Buy functions to run reports for Buyers: • Reports as requested by buyers • Set up and train new vendor on Vendor Portal. Provide Vendor Portal support • Maintain master files • Maintain Item Master Filer in both BRData and PE and to keep them in sync: • Add new item • Change item status: Active, Delete, Suspend • Maintain substitute items • Update items – size, weight, Cube, Hi-Ti (work with PW inventory control and receiving). • Accounting Support • Gather daily receipts from receiving clerk and send all completed paperwork to corporate: • Review daily receipts with buyers • Contact vendors in regards to any issues with receipts • Sort receipts by vendor number • Maintaining Audit Reports • Sending completed paperwork to Corporate General Duties and Responsibilities: • Other functions including the handling of: • Recalls • Credit memo orders • Drop Ship orders reconciliation • Day End process • Cross Docks • RPI Communications • Adding GS1 Codes • Excel Reports and Word Documents • Other duties may be assigned Knowledge and Skills: • Basic knowledge of Microsoft Word, Excel and Outlook • Ability to adapt to changing environment and software needs • Familiar with BRData Host system • Familiar with the following menus on PE: o Customer Service Menu o Power Buy Menu o File Maintenance Menu Required Education and Experience: • High School Diploma or equivalent Physical Demands Will be required to spend long hours sitting and using office equipment and computers. May also have to do some light lifting of supplies and materials from time to time. Expressing or exchanging ideas by means of the spoken word to impart oral information to team members and to convey detailed spoken instructions to other team members accurately, clearly, or quickly. Manage several requests and situations at one time or simultaneously (multitask). Position Type/Expected Hours of Work Must be able to work a flexible schedule as required by operations (any day of the week and different schedule shifts as needed) This job description is not intended to be all-inclusive and employees may perform other duties as directed. All employees are expected to perform any reasonable task or request that is consistent with fulfilling company goals and objectives

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Additional Info:

California Consumer Privacy Act (“CCPA”) Notice to Applicants This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us. For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA. “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA. Information We Collect about Applicants We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired. • Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship. • Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status. • Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired. • Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them). • Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application. • Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained. • Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like. Purposes for Collection of Your Personal Information We use the above categories of personal information for the following business purpose(s): • To make recruitment and employment decisions, including assessing your application and qualifications for employment with us. • To conduct and verify background checks (where applicable). • If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration • For security purposes. • To obtain and/or maintain insurance policies and coverage. • To comply with applicable federal, state, and local laws and regulations. • To manage workers’ compensation claims and conduct workplace investigations. Third-Party Collection of Personal Information The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions. Additional CCPA Disclosures At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws. Further, nothing in this notice restricts Vallarta’s rights or ability to: • Comply with applicable federal, state, and local laws and regulations. • Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities. • Exercise its legal rights and defend claims. • Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation. • Detect and respond to unauthorized activity and security incidents. • Protect against and report potential illegal activity and/or fraud; or • Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party. Contact Us For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.