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Payroll Analyst/Auditor

at the following location(s):

Sylmar - Corporate Office - Sylmar, CA

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View Job Description - Payroll Analyst/Auditor
Description:

Position Summary: For Payroll: Support all aspects of payroll processing for pay and information record for the Vallarta entities including store, VSI, VWT and RPI personnel, ensuring team member records are accurate in every transaction that affects their personnel record for their assigned working group. For Audits: Conduct root cause analysis to identify data entry discrepancies and systemic problems/ issues for their assigned group to audit. A payroll auditor will inspect a sample of the approval documents and reports for completeness, document results of audit and present results to Assistant Payroll Supervisor. Record all discrepancies and escalate to Payroll Supervisor for coaching and routine re-training as needed. This individual will escalate when issues arise and continuously look for improvements in operational processes and helps implement approved workable solutions to resolve business issues or problems. They will also create effective internal/external customer relationships within own area of responsibility, and builds solid relationships following the Vallarta Core Values.  Monitors and evaluates payroll processor’s adherence to department policies/procedures on the basis of inspection of records and observation of performance.  Independently performs audits and assigned tasks to a high degree of proficiency.  Assembles audit results in a well-documented manner to support conclusions and recommendations  Maintains record of errors on spreadsheet format.  Audit full cycle payroll processed by all team members.  Process full cycle payroll on a weekly basis for stores, VWT, VSI and RPI entities including benefit deductions and garnishments.  Print, fold and distribute payroll checks and direct deposit vouchers for assigned working group.  Assists with all internal/external annual audits, for example 401(k).  Can be a key contributor to the payroll projects.  Ability to adjust own and work group schedules to ensure appropriate coverage to established timelines.  Escalate potential issues to Assistant Payroll Supervisor and/or Payroll Supervisor. Provide own input for resolution for a valuable discussion.  Analyze issues, help determine root cause and implement workable solutions to avoid repetitive issues.  Assist with training team members on new or enhanced operation procedures, as requested.  Help identify “Best Practices” process improvement options and then help define standards for new processes.  Cover for any team member in back-up role for vacation and/or to meet processing deadlines.  Provide valuable input to team meetings as requested.  Proposes new ideas and solutions, makes recommendations to wards efficient processes.

Requirements:

 Bachelor’s degree in a business related field.  At least 5 years of full cycle payroll experience.  Bilingual English/Spanish is required.  FCP or CPP certifications a plus but not required.  Experience with in-house payroll systems, like MAS200, SAGE HRMS including Kronos preferred.  Ability to effectively work independently as well as a member of the team.  Help organize work activities for other members of that team.

Additional Info:

 Excellent customer service skills.  Strong organization skills, attention to detail, follow through to resolve any outstanding issues and deliver under the pressure of deadlines.  Strong time management skills.  Excellent written and oral communication skills; appropriately communicating with all levels of the organization from store level personnel to Senior and Executive Leadership.  Ability to maintain confidentially and adapt to changing environment.  Ability to analyze/interpret data and take appropriate action.  Working knowledge of Microsoft Office Suite and Office 365. California Consumer Privacy Act (“CCPA”) Notice to Applicants This notice explains to you, pursuant to the California Consumer Privacy Act (“CCPA”), how Vallarta Supermarkets (“Vallarta,” “the Company,” “we,” “us,” and “our”) may collect your information in relation to your application for employment and potential employment with us. For purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California resident or household, or as otherwise defined under the CCPA. “Personal Information” does not include certain information, including publicly available information lawfully made available from government records, deidentified or aggregate information, or other information excepted under the CCPA. Information We Collect about Applicants We need you to provide certain information in order for you to complete your application for employment with Vallarta. The following provides the categories of Personal Information we may collect about applicants as part of the application process, and/or our employees if ultimately hired. • Personal Identifiers. We may collect your name, driver’s license or state identification card number, passport number or other government identification number (including U.S. work authorization number), Social Security information, residence/postal address, email address(es), phone number(s), and other contact information during the application and recruitment process. We may collect your emergency contact information as well. If you are hired, we may collect additional personal identifiers about you to facilitate the employment relationship. • Characteristics of Protected Classifications under California or Federal law. We may collect your age, date of birth, race, ethnicity, sex/gender, and marital status. • Biometric Information. We may collect your fingerprints to facilitate the employment relationship, if you are hired. • Professional or Employment-Related Information. Depending on your role/duties with Vallarta, we may collect information regarding your criminal history, driving history, and credit history as part of our employment background check. We also collect information regarding your professional and employment history and other qualifications you provide in your employment application, including references, skills/abilities, employment goals and expectations, and other related information (if you choose to provide them). • Education Information. We collect information regarding your professional and education history to the extent provided in your resume/application. • Thermal or other Health-Related Information. If you apply in-person or come to our store(s) as part of the application process, we may need to take your temperature or other similar information as part of our health protection policies. However, this information is not retained. • Inferences. We gather information about your employment history with Vallarta, such as the company location/facility to which you are assigned, position and description of duties, fulltime and part-time status, pay rate, as well as descriptions about your job performance and skills. We may also draw other inferences such as your characteristics, job preferences, personal hobbies, activities, foreign language capabilities, other abilities and the like. Purposes for Collection of Your Personal Information We use the above categories of personal information for the following business purpose(s): • To make recruitment and employment decisions, including assessing your application and qualifications for employment with us. • To conduct and verify background checks (where applicable). • If hired, to facilitate onboarding, payroll, benefit, and leave of absence administration • For security purposes. • To obtain and/or maintain insurance policies and coverage. • To comply with applicable federal, state, and local laws and regulations. • To manage workers’ compensation claims and conduct workplace investigations. Third-Party Collection of Personal Information The Company may use third-party vendors, such as Snag-a-Job, to facilitate the application process for applicants. In this process, these third parties may collect an applicant’s personal information and provide it to us for employment decisions. Additional CCPA Disclosures At this time, the CCPA does not afford applicants or employees the right to make requests regarding their Personal Information as it relates to the application and/or employment relationship. This does not affect other rights you may have under other laws. Further, nothing in this notice restricts Vallarta’s rights or ability to: • Comply with applicable federal, state, and local laws and regulations. • Meet any other legal obligation, including complying with lawful inquiries, investigations, subpoenas, court orders, or other requirements of applicable lawful authorities. • Exercise its legal rights and defend claims. • Report potentially unlawful activity to appropriate law enforcement and cooperate in any resulting investigation. • Detect and respond to unauthorized activity and security incidents. • Protect against and report potential illegal activity and/or fraud; or • Provide information to our service providers in relation to the above listed purposes, or transfer information as part of a merger, acquisition, or other transfer of some or all of our business to another party. Contact Us For more information or any questions about this notice , please contact Human Resources, at 818-898-0088.